Machine translation from English source
TARGET
This procedure defines the duties and responsibilities of the designated person ashore.
VOLUME
This procedure provides controls to ensure that the appointed person carries out their duties and responsibilities in a safe and effective manner and that the DPA has direct access to the highest level of management.
DUTY (work as a seaman)
The responsibilities of the DPA are explained as follows:
• Senior management is responsible for appointing a designated person onshore.
• The DPA provides a link between senior management and shipboard personnel.
• The DPA is responsible for monitoring the safety and pollution prevention aspects of every vessel in the fleet.
• The DPA is responsible for ensuring that adequate resources and shore support are deployed as required.
PROCEDURES
Designated person as reference
• The DPA serves as the link between the vessel and the office. In performing this function the DPA must:
receive IC from internal and external auditors and ensure timely adoption of corrective measures;
receive oral and/or written reports from personnel on board the vessel regarding seaworthiness, unsafe and/or inadequate conditions on the vessel;
act as a liaison between the complainant and the person responsible for the area if required by the report;
report the matter to a higher authority if it cannot be resolved between the two affected parties;
In October of each year, the DPA draws up an audit schedule for the following year. The schedule should cover audits of shore offices and vessels in the Company's fleet.
Verify ongoing compliance with national requirements related to the MLC 2006 during annual internal vessel and office audits.
Ship inspections by DPA or its delegate (job seafarer)
The DPA or his delegate shall, as far as possible, visit each ship once a year.
During the visit, the DPA checks:
officers and ratings are competent;
officers and crew follow these procedures;
rescue and fire-fighting equipment in good working order;
the exercise was conducted in accordance with these procedures;
the ship has been supplied with sufficient safety equipment, life-saving appliances, fire-fighting equipment and oil spill equipment;
At the end of each visit, the DPA must submit a brief written report to senior management describing the condition of the safety and pollution control equipment. The report must also include information on the state of readiness of the crew to act in emergency situations on the ship.
RECORDS(job sailor)
• Logbook (stored on board)
• Engine room log book (kept on board)
• Internal audit and DPA review report
