Machine translation from English source
TARGET
Describe a method for monitoring identified nonconformities in the Safety Management System and investigating accidents, incidents and hazards to determine whether any additional nonconformities exist.
VOLUME
This procedure briefly covers:
— Inappropriate notes
-Accidents
— Incidents
— Dangerous phenomena.
Responsibilities when working on a gas carrier
All onshore and offshore personnel are responsible for identifying and reporting nonconformities by following the process flowsheet, developing and demonstrating this procedure. The DPA is responsible for strictly following this procedure to ensure that the activities listed in the scope are controlled.
PROCEDURE
The company recognizes that no business is perfect, especially in the shipping industry - accidents, incidents and near misses will occur on ships due to the dangerous nature of the work.
Recognizing the above, the Company has implemented this procedure to encourage the reporting of non-conformities, accidents, incidents and near misses so that they can be investigated and analyzed for the purpose of improving quality, ship safety, personnel and pollution prevention.
Nonconformities usually arise during internal safety audits, but it should be remembered that accidents, incidents and near misses are not nonconformities until they are investigated and analyzed to see if the safety system can be improved due to the deficiencies identified.
In the past, personnel have been afraid to report problems due to fear of their jobs, so this procedure is designed to encourage problem reporting so that everyone, onshore and offshore personnel, can learn and improve the system.
To avoid confusion, nonconformity means activities that do not go according to plan or personnel do not follow the system. Repairs, breakdowns and defects are not non-conformities unless they clearly affect quality or safety and no weakness in the system is identified. The process controls the procedure and maintenance of the vessel and equipment and describes defect reports and actions to be taken.
Resources (work on a gas carrier)
The Company recognizes the need to provide resources to implement the following controls to ensure non-conformity of any nature is identified and corrective action is taken:
I. Recording, analyzing and making decisions in situations that led to the identification of inconsistencies.
II. Providing resources to enable corrective action to be taken when nonconformities are identified.
III. Maintain effective communications to ensure that all involved personnel are aware of:
1. Corrective actions taken or planned.
2. Progress of corrective actions.
Reporting inconsistencies
All shore and sea staff are encouraged to report non-compliance, either in writing or orally and then in writing:
* Appropriate Superintendent (Head of Department).
* Vessel Master.
* Designated person on shore
In all cases, the report is passed on to the responsible technical superintendents who then contact the DPA or General Manager.
Any discrepancies will be recorded as follows:
a) Non-conformities on board the ship will be noted by the ship's master and entered into a non-conformity report (NCR).
b) Non-compliances on shore will be brought to the attention of the responsible
Manager (or alternatively identified by him) and also recorded on the NCR form (working on a gas carrier).
c) Nonconformities identified by internal or external auditors must be recorded and reported to the responsible supervisor or manager through NCR.
d) During internal inspections of the ship, the Technical Superintendent or Manager must ensure before leaving the ship that the Master has a list of non-conformities, if any. Superintendents should ensure that a copy of the report is sent to the DPA and raise the appropriate NCR.
e) Finally, copies of all NCRs must be sent to:
* Vessel captain or manager involved on shore (if necessary).
* DPA.
* A copy is retained by the internal auditor or preparer.
Copies of any NCR raised by the external auditor will be forwarded to the DPA for action.
It is the DPA's responsibility to maintain records of all NCRs to be able to demonstrate objective evidence that they are controlled and operating in accordance with Element 9 of the ISM Code.
Closing discrepancies (work on a gas carrier)
When a non-conformance report is reported as corrected along with evidence such as photographs of other supporting documents, the technical manager in charge of the vessel verifies that the actions are acceptable. Corrective actions should be verified during the next inspection or audit.
A serious nonconformity must be corrected immediately after it is issued.
The deadline for closing the Nonconformity Report is specified by the auditor or no more than three months from the date of issue. Corrective action for Observations must be carried out as soon as the situation permits, but no later than the next Inspection or Audit is due to take place. Accidents, incidents and near misses The Company recognizes that it will take time for onshore and offshore personnel to understand. Quality and safety are an ongoing goal to improve and gain confidence in the reporting of accidents, incidents and near misses.
To improve the system, it is essential that all onshore and offshore workers report accidents, incidents and near misses through their line managers as compared to DPA(LNG carrier work).
The Company has developed suitable reports to be used in reporting such activities. Reports should include a description of possible causes and suggestions for improvement.
Upon receipt, the DPA will promptly investigate the event with appropriate personnel to determine as quickly as possible whether there is a non-conformity to correct in the existing Safety Management System.
The results of the investigation will be disseminated as necessary to all those who may
Review of non-compliance reports (NCR’s - work on a gas carrier)
The DPA will review and evaluate all NCRs to identify any trends or deficiencies in the system to determine short-term or long-term corrective actions to avoid possible recurrences.
DPAs will be asked to report on the NCR analysis during management and review meetings.
All NCRs must be effectively closed after corrective action.
