Machine translation from English source
Roles and Responsibilities
Maintain and monitor the validity of ship certificates, equipment certificates, class surveys, life-saving appliances, fire-fighting devices and gas detectors.
Record keeping - accident and omission reports and KPIs for all vessels in the fleet.
The validity period of trade and equipment certificates must be verified
Record of ship certificates - sent by ships.
Notify the appropriate Technical Manager/Superintendent of expiration of trade and equipment certificates.
Make necessary arrangements for re-verification of Trade Certificates and Equipment Certificates as directed by the concerned Technical Managers/Superintendent. If the validity period expires and no action is taken by the Technical Manager/Superintendent, the General Manager must be notified.
Record keeping - Monthly safety reports for all vessels in the fleet (Chief Mate starting position)
Managing files and documents of the maritime security department
Responsible for concluding ship radio control contracts with various accounting authorities, as well as organizing the activation, deactivation and reactivation of the ship's Inmarsat terminals.
Application for renewal of a radio station license before expiration
Apply for renewal of the Shore Maintenance Certificate for all vessels.
Upload status of class surveys monthly and advise technical managers on any upcoming surveys. A copy of the loading status report must be sent to the vessel via email.
Sending parcels to ships by courier at the direction of managers (senior assistant starting position)
Opening and sending incoming office emails
Processing telephone/courier bills
Office equipment - call for service/maintenance when the machine is not working properly
Assists with any other administrative duties when on call.
Responsible for obtaining initial registry, minimum safe ship management certificate licenses, COFR, shore maintenance agreements for new managed vessels.
Arrange new applications and renewal applications for California COFR, California Contingency Plans, Canadian Contingency Plan, as well as other states such as Alaska, etc.
If necessary, prepare a vessel management agreement.
Presentation support
Assists with any other administrative duties when on call.
Authority
The Executive Director of Maritime Safety has the authority, as prescribed by senior management, to act in a manner that ensures compliance with the SQMS system in the office and on board ships under full management.
Reports (senior assistant starting position)
General Manager Marine Superintendent
