Planning Maintenance Crewdata

A planned approach to repair and maintenance, essentially, is the single most important factor. Without careful planning there can be no identification of workload which could lead to improper work negligence.

Allocation, inefficient man-power utilization, oversights and

Planning of work schedules of routine and unscheduled nature have to be carried out on a periodical basis at the senior level, primarily the Chief Engineer and Chief Officer, on board each vessel. Each type of ship will be provided with ship-type specific Planned Maintenance System booklets – one each for Deck and Engine Departments.

In working out their schedules, availability of necessary stores, spares and materials should be  taken  into  account  and  it  should  be  always  endeavored  to  make full utilization of all resources available.

When it is envisaged that some stores, spares or material will be required to effectively undertake some foreseeable routine maintenance and repair items, necessary requirements should be forwarded to the office well before hand for ensuring timely supply so as not to hamper the schedule.

Before undertaking routine maintenance or repairs of any component, which can be best done while in port, duration of the vessel’s port stay should be known and a judgment should be made whether the job can be effected in the time-frame in order not to cause any delay of the vessel.  It should be understood that time lost by vessel is money and only reflects on the lack of planning and management on the part of the vessel’s staff.

Repair work which is not within the capabilities of the ship’s staff or which involves fabrication or expertise knowledge etc, should be planned, as far as possible, to be attended to during the vessel’s routine dry-docking or periods of long port stay without compromising the safe operation of the vessel.

The planning of maintenance for each vessel is formulated by the Technical Superintendent in liaison with the General Manager on the basis of the following parameters:
.1            Operational Requirements of the vessel.

.2            Inherent dangers of the cargo carried, past cargoes or possible future cargoes.

.3            The capabilities of crew and vessel’s equipment.

.4            Availability and calibre of any required labour, together with supply of required materials.

.5            Trading pattern including weather conditions.

.6            Superintendent’s Work Lists and Attendance Reports.

.7            Master’s, Chief Engineer’s and Chief Mate’s submitted reports which include:

*             The vessel log abstracts for the month.

*             Main Engine Overhaul information.

*             Auxiliary Engine Overhaul.

*             Lube Oil samples.

*             Diesel Engine Performance.

*             Main Engine crankweb deflection.

*             Main Engine holding down bolts status reports.

*             Megger test reports.

*             ME Performance reports.

*             Any other reports.

The attending Technical Superintendent draws up detailed work lists in conjunction with the Master and Chief Engineer respectively. The Superintendent also compiles a detailed attendance report which is submitted (together with a copy of t the General Manager for his evaluation.

E work lists) to

The General Manager, using data supplied by the Technical Superintendent, Master and Chief Engineer, ensures each vessel in the fleet is maintained to Company standards by endorsing this crewdata.

Technical Superintendents, in liaison with the General Manager, using all available data, regularly checks the progress and effectiveness of a vessel’s maintenance programmer in relationship with the requirements of the voyage and Charter obligations.

The attending Technical Superintendent will always liaise with the Master and Chief Engineer to plan for:-

*             Routine maintenance of paint work.

*             Material preservation.

*             Mechanical and Machinery maintenance.

*             Improvements including the implementation and maintenance of effective Health, Safety and Environmental Control Standards.

Items of maintenance beyond the capabilities of the vessel’s crew and which do not adversely affect the vessel’s seaworthiness may be:

*             Rectified using local resources.

*             Deferred until the necessary resources are available to enable shipboard repair or;

*             Added to the next dry-dock specification.

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